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File #: 20-269    Version: 1 Name:
Type: Study Session Item Status: Agenda Ready
File created: 6/5/2020 In control: Town Council
On agenda: 6/11/2020 Final action: 6/11/2020
Title: Discussion of Training, Rules & Procedures, and Ongoing Education
Attachments: 1. Board Commission Handbook_ CLEAN Council WS Version 06 04 2020, 2. Board of Adjustment Rules Redline (for Council Meeting), 3. Hillside Building Committee Rules of Procedure Initial Draft (for Council Meeting), 4. Planning Commission Rules and Regulations Redline (for Council Meeting), 5. Draft Ord 2020-03 Amending Chapter 2 re Rules for Commission BOA and Hillside Committee (for 040620 Council Study Session), 6. Resolution 2020-09 Commission Rules and Procedures TC (for 040620 Council Study Session), 7. Resolution 2020-10 Changes to Rules and Procedures BOA ( for 040620 Council Study Session), 8. Resolution 2020-11 Adopting Rules and Procedures Hillside Building Committee (for 040620 Council Study Session), 9. Resolution 2020-21 Board and Commission Handbook 062520, 10. Presentation - Training Handbook and Rules of Procedure for Boards and Committees
TO: Mayor Bien-Willner and Town Council Members

FROM: Jill Keimach, Town Manager
Andrew Miller, Town Attorney
Jeremy Knapp, Community Development Director

DATE: June 11, 2020

DEPARTMENT: Town Manager

Staff Contact Jill Keimach, Town Manager, 480-348-3690
End

AGENDA TITLE:
Title
Discussion of Training, Rules & Procedures, and Ongoing Education
Body

SUMMARY STATEMENT:
The Town of Paradise Valley has a long-standing tradition of staffing boards and commissions with resident volunteers. Many times, those volunteers may be new to public service, so the importance of thorough and consistent training materials is essential to ensure continuity as members change over time.

In December 2018, the Town Council considered draft rules for the Commission, Board of Adjustment (BOA) and Hillside Committee. Council also considered a draft Ordinance to change the Town Code (in Article 2) so that the Council has the responsibility and authority to approve by resolution the Rules instead of the Commission, BOA and Hillside Committee. At that time, the Council did not approve the updated Training Materials nor the Rules and Procedures for Board, Commission, or Committee processes, nor an On-Going Education program. This Council has directed staff to finalize the Training Handbook and Rules in time for this year's new volunteers who are presently under consideration for current vacancies. The Training Handbook and Rules & Procedures are intended to be amended from time to time by resolution.

Training Materials
Staff has prepared the attached draft training materials for review and discussion by Town Council. The packet is designed to have a consistent introductory document, followed by specific materials for the board, commission or committee. For example, the Board of Adjustment, Planning Commission and Hillside Committee will all receive the same Overview and first set of seven attachments (A-G). The remaining seven to nine attachments (H-P) ...

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