TO: Mayor Bien-Willner and Town Council Members
FROM: Jill Keimach, Town Manager
Jinnett Hancock, Human Resources Manager
DATE: October 8, 2020
DEPARTMENT: Town Manager
Staff Contact Jinnett Hancock, 480-348-3520
End
AGENDA TITLE:
Title
Adoption of Resolution Number 2020-31; Amendments Human Resources Handbook
Body
RECOMMENDATION:
Recommendation
Adopt Resolution Number 2020-31; Amending the Human Resources Handbook
Background
SUMMARY STATEMENT:
The current Human Resources Policies and Procedures Handbook was adopted on February 26, 1998. Since adoption, policies have been changed over the years and approved by the Town Council individually as laws and Town operations have changed. Recently, a number of federal COVID-19 related reimbursement and grant programs, such as the CARES Act, have been introduced by the federal government that are beneficial to the Town. In order to qualify to receive reimbursement and grants, the Town is required to have up to date policies and procedures that reflect existing practices and provide evidence of approval from the proper authority. To ensure compliance, the Town will be required to undergo a federal single audit.
In addition, the Police Department is currently seeking accreditation through the Arizona Law Enforcement Accreditation Program (ALEAP). As we began going through the Police Department's accreditation process and further reviewing the Handbook for compliance with state and federal employment laws, it became evident that the Town's Employee Handbook requires numerous updates. Also apparent is the need to add and update policies to reflect current operations, work environment changes, revise outdated language and to clarify certain existing policies.
Over the next several months, Human Resources will partner with an outside employment law attorney to ensure all the Town's policies are compliant with federal, state and local laws. Once completed, recommendations will be made t...
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