TO: Mayor and Town Council
FROM: Jill Keimach, Town Manager
Andrew Miller, Town Attorney
Deborah Robberson, Assistant Town Attorney
Doug Allen, Chief Financial Officer
DATE: June 25, 2020
CONTACT:
Staff Contact
Doug Allen, 480-348-3696
Deborah Robberson, 480-348-3609
End
AGENDA TITLE:
Title
Approve Resolution 2020-22 Authorizing an Application for and Acceptance of AzCares Funding and to Authorize the Town Manager to Execute Required Documents
Body
RECOMMENDATION:
Recommendation
Approve Resolution 2020-22 Authorizing an Application for and Acceptance of AzCares Funding and to Authorize the Town Manager to Execute Required Documents
Background
SUMMARY:
The federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act) was signed into law on March 27, 2020 and created the Coronavirus Relief Fund (CRF Fund), which provided $150 billion in federal assistance to state and local governments.
On May 27, 2020, Governor Ducey announced the creation of the AZCares Fund, which is the mechanism to distribute funds to local governments and consists of approximately $441 million of the $1.8 billion received by Arizona from the CARES Act/CRF Fund.
The Town of Paradise Valley was allocated $1,680,424 from the AZCares Fund. These funds may be used for public health and safety regular salary and employee-related expense costs incurred between March 1, 2020 and December 30, 2020.
The Town of Paradise Valley seeks to make application for and accept its AZCares Fund allocation. A pre-requisite to obtaining such funds is for the Town Manager to execute and submit to the State of Arizona the “AZCares Fund Certification Form,” which is attached hereto. The Town Manager will be required to certify as follows:
1. I have the authority on behalf of the Town of Paradise Valley to request grant payments from the State of Arizona for federal funds appropriated pursuant to section 601 of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act, Pub. L. No. 116-136, div. A, Title V (March 27, 2020).
2. I understand that the State of Arizona will rely on this certification as a material representation in making grant payments to the Town of Paradise Valley.
3. I acknowledge that the Town of Paradise Valley should keep records sufficient to demonstrate that the expenditure of funds it has received is in accordance with section 601 of the Social Security Act.
4. I acknowledge that all records and expenditures are subject to audit by the United States Department of the Treasury’s Inspector General, the State of Arizona Governor’s Office, and the Arizona Auditor General’s Office, or designee.
5. As a condition of accepting these federal funds, local jurisdictions must maximize Federal Emergency Management Agency (“FEMA”) reimbursements. As part of the AZCares Fund, local jurisdictions must apply for FEMA’s Public Assistance (PA) Program. Federal dollars cannot under any circumstances be claimed twice for the same expense.
6. I acknowledge that the Town of Paradise Valley has an affirmative obligation to identify and report any duplication of benefits. I understand that the State of Arizona has an obligation and the authority to deobligate or offset any duplicated benefits.
7. I acknowledge and agree that the Town of Paradise Valley shall be liable for any costs disallowed pursuant to financial or compliance audits of funds received.
8. The Town of Paradise Valley's proposed uses of these federal funds provided as grant payments pursuant to section 601 of the Social Security Act and subsequent United States Department of the Treasury guidance will only be for payroll expenses (not overtime) for public health and safety employees.
9. AZCares Fund allowable costs were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020.
ATTACHMENTS:
Resolution 2020-22