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File #: 20-190    Version: 1 Name:
Type: Study Session Item Status: Agenda Ready
File created: 4/28/2020 In control: Town Council
On agenda: 5/28/2020 Final action: 5/28/2020
Title: Discussion of Planning Process Applicant Interaction & Public Outreach
Attachments: 1. A. Proposed Noticing Table, 2. B. Minutes, 3. C. Arizona Revised Statute Noticing, 4. D. Town Code Zoning Ordinance Noticing, 5. E. Town Staff Noticing Document (current), 6. F. Town Staff Noticing Documents (prior), 7. G. Existing Notification Background, 8. H. Other Community Noticing, 9. I. Sample Notification Sign Details, 10. J. PowerPoint Presentation
TO: Mayor Bien-Willner and Town Council Members

FROM: Jill Keimach, Town Manager
Jeremy Knapp, Community Development Director
Paul Michaud, Planning Manager

DATE: May 28, 2020 (Tabled from May 14, 2020)

Staff Contact Paul Michaud, Planning Manager, 480-348-3574

Discussion of Planning Process Applicant Interaction & Public Outreach

During the January 2020 Council development retreat, the Council identified the planning application process interaction and public outreach as one of several priority items for evaluation. Paradise Valley, along with other communities, employ several methods to garner public input on an application that varies depending on the type of application. The Planning Commission focus was limited to mailing radius and sign posting for action meetings. However, Council discussion may be broader to include items such as, and not limited to, early notification and applicant interaction.

The Planning Commission recommended forwarding to the Council the mailing notice radius and property posting as described in Attachment A, Proposed Noticing Table, at their meeting of April 7, 2020. This table categorizes applications into three groups: legislative applications approved by the public body, administrative applications approved by the public body, and administrative applications approved by staff. The vote was 6 to 0, with Commissioner Lewis absent. In summary, this recommendation includes the following related to the Town's planning applications:

1. Mailing Notification Radius
a. Lower the mailing radius for properties outside the Town limits to match the typical mailing radius for that community (300' Phoenix, 300' Maricopa County, 750' Scottsdale). The applicant may use the Town's mailing radius distance or the neighboring jurisdiction mailing radius for the application type for properties outside Town limits, whichever is lower. The Co...

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