TO: Mayor Bien-Willner and Town Council Members
FROM: Jill B. Keimach, Town Manager
Jeremy Knapp, Community Development Director
Paul Mood, Town Engineer
DATE: May 14, 2020
DEPARTMENT: Engineering
Staff Contact Paul Mood, Town Engineer, 480-348-3573
End
AGENDA TITLE:
Title
Award of Construction Contract for Lincoln Drive and Invergordon Road Intersection Realignment Improvements
Body
RECOMMENDATION:
Recommendation
Authorize the Town Manager to execute the construction contract with B&F Contracting, Inc. in the amount not to exceed $188,658.91 and waive the 14-day contract execution wait period.
Background
SUMMARY STATEMENT:
The west half of Invergordon Road for approximately 450 feet north of Lincoln Drive has not yet been improved to its ultimate width by residential development. This results in the north and south legs of Invergordon Road being offset at the intersection with Lincoln Drive. As such, the Town’s Capital Improvement Program includes the Lincoln Drive and Invergordon Road Intersection Realignment project in fiscal year 2020 to complete the improvements required to Invergordon Rd. north or Lincoln Dr. The construction budget for the project is $200,000. This work is necessary to be completed ahead of the Lincoln Drive asphalt mill and overlay project tentatively scheduled for the summer of 2021.
On June 13, 2019 the Town Council approved a design contract with Kimley-Horn and Associates for the design of the Lincoln Drive Median Improvements project. A portion of the design contract included the improvements required for the Lincoln Drive and Invergordon Road realignment. Construction plans were prepared as a separate stand- alone project. The major components of the project include but are not limited to the following:
1. Relocation of the northwest traffic signal pole
2. Dedicated left turn green arrows from Lincoln Drive onto Invergordon Road
3. Sidewalk ramp reconstruction to meet ADA requirements
4. Additional 4’ of asphalt pavement and 2’ ribbon curb on Invergordon Road
5. Removal and reconstruction of residential driveways as required
6. Landscape restoration
7. Traffic control and off-duty police officer required for work at intersection
The construction contract in the amount of $188,658.91 is a Cooperative Purchasing Agreement based on the City of Peoria’s Job Order Contract for Traffic Systems held by B&F Contracting. B&F Contracting has successfully completed improvement projects for the Town’s Public Works Department related to traffic signals. In 2015 B&F Contracting replaced traffic signal control cabinets and wiring at twelve intersections, including Lincoln Drive and Invergordon Road, as such they are most familiar with the Town’s signals.
Construction is anticipated to begin on May 20, 2020 and be completed by June 30, 2020. Staff is requesting that the 14-day waiting period for the Town Manager to execute the contract be waived in order to complete the project by the end of the fiscal year.
BUDGETARY IMPACT:
This project is specifically budgeted for $200,000 in the Town’s FY20 Capital Improvement Program and, contingent on Council’s direction, the direct budget impact for the award of this contract is as follows:
CIP Project #2019-01 $188,658.91 Construction
ATTACHMENT(S):
Attachment A - PowerPoint Presentation
Attachment B - Contract CON-20-124-ENG