TO: Mayor Bien-Willner and Town Council Members
FROM: Jill Keimach, Town Manager
Douglas Allen, CPA
DATE: January 23, 2020
DEPARTMENT: Finance
Staff Contact Douglas Allen, CFO, 480-348-3696
End
AGENDA TITLE:
Title
Approve Ordinance 2020-01 Amending Town Code Chapter 3 to Clarify Offices and Transaction Approvals
Body
RECOMMENDATION:
Recommendation
Adopt Ordinance 2020-01
Background
SUMMARY STATEMENT:
RECOMMENDED ACTION
Based on Council direction on January 9, 2020, staff recommends approval of Town code amendments to clarify "Offices" and "Transaction Approvals". The amendments are to align Town code with organizational structure changes and maintain an adequate number of available check signers for continuity of operations.
PURPOSE
The purpose of the proposed code amendments is to align Town code with recent organizational structure changes by to establishing the office of Chief Information Officer and maintain an adequate number of check signers for continuity of operations.
In December 2019, the Town's Organization structure was modified. Table 1 below shows some of the impacted functions and the department responsible for providing those services. Changes in the Town's organization structure and code are not necessarily always synonymous; autonomous changes do occur.
TOWN OFFICES
Section 3-1-2 of the Town Code establishes offices in the Town government. Below are the proposed changes for Council's consideration. The proposed change is to remove the Deputy Town Manager and add the Chief Information Officer. This would be the first inclusion of the Chief Information Officer as an office. Table 2 below show changes to the Town offices section of Town Code since 2009.
AUTHORITY TO SIGN CHECKS
Section 3-2-6(N)(1)(2) of the Town Code authorizes specific positions to sign Town checks. Below are the proposed amendments for Council's consideration. The recommended change reverts back to the Chief Financial Offi...
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