TO: Mayor Bien-Willner and Town Council Members
FROM: Town Manager Jill Keimach
Chief Peter Wingert
DATE: November 7, 2019
DEPARTMENT: Police Department
Staff Contact Chief Peter Wingert 480 948-7410
End
AGENDA TITLE:
Title
Award of Contract to Purchase Mobile Video Cameras
Body
Town Value(s):
Public Safety, Transparency
RECOMMENDATION:
Recommendation
Authorize the Town Manager to execute a contract with Axon Enterprise, Inc for the purchase of 12 mobile video cameras and cloud storage in an amount not to exceed $110,000 for the five-year project.
Background
SUMMARY STATEMENT:
Video cameras are a public expectation for law enforcement for court purposes, use of force incidents and provide public transparency into the actions of law enforcement officers.
In the FY 20 budget, mobile video cameras were requested for replacement within the Police Department at a total budget figure of $169,462.50 for a five-year project. The budget figure for the first year of the five-year contract was nearly $54,000.
After staff review of parameters needed for optimal efficiency and service, PD determined that a more streamlined and simple product would be the best fit for the mobile video cameras in the Town’s 12 patrol vehicles. Axon was chosen because the product is streamlined and reliable, and allows viewing of redacted video online for court purposes. The redaction software is easy to use and the responsible staff are already familiar with it. The Police Department currently uses Axon products for both its body worn camera solution and its interview room recording solution. This is a sole source purchase due to these reasons.
BUDGETARY IMPACT:
The total cost for the five-year Axon contract is $109,385. The first-year cost is $26,506.32. In FY 20, $53,239.17 was budgeted for replacing mobile video cameras. Subsequent years of the five-year contract are $20,719.67 annually.
ATTACHMENT(S):
PV Fleet MSPA 2019-10-08.docx (agreement)
Paradise Valley Police Dept.-AZ-Axon Fleet 2….pdf (quote)
Axon Fleet project summary.docx (project summary)
Sole Source memo.pdf