TO: Mayor Bien-Willner and Town Council Members
FROM: Jill B. Keimach, Town Manager
Paul Mood, Town Engineer
Jason Harris, Capital Projects Administrator
DATE: October 24, 2019
DEPARTMENT: Engineering
Staff Contact Jason Harris, 480-348-3622
End
AGENDA TITLE:
Title
Award of Construction Management Services Contract for Lincoln Dr, Mockingbird Ln, and Indian Bend Rd Improvements
Body
RECOMMENDATION:
Recommendation
Authorize the Town Manager to execute the construction management services contract with Wood Patel & Associates in the amount not to exceed $453,860.00
Background
SUMMARY STATEMENT:
In anticipation of the Construction Manager at Risk (CMAR) contract being awarded and construction to commence thereafter, the Town is in need of a firm to assist staff with the construction management, including but not limited to, safety monitoring, documenting the work, and inspections for the duration of the construction project. The firm will act as the “Owner’s Representative” in the capacity of a resident engineer to interact with the CMAR (contractor) and the designer to engage communication and problem solving as needed. Specific duties of the firm are provided in the attached contract Exhibit A.
Construction is anticipated to begin in January 2020 and be completed by the end of February 2021. The proposed contract includes an allowance of $65,000 which may be used for additional inspectors, night/weekend inspections, etc. Use of this allowance requires approval by Town staff.
This contract is being funded with funds collected from Five Star Development (Five Star). The Town collects a 10% Town Management Fee per Five Star’s Development Agreement section 2.3.5.6. The fee is calculated based on 10% of Five Star’s cost share for the design and construction of the project. The Town will utilize a portion of these funds to augment staffing needed to perform the construction management services required for the Lincoln Dr, Mockingbird Ln, and Indian Bend Rd improvements (project) encompassing the Five Star Development Area.
BUDGETARY IMPACT:
The budget impact for the award of this contract is as follows:
CIP Project #2016-14 $453,860 Construction Administration
Award will be contingent on the award of the Construction Manager at Risk (CMAR) contract for this project being considered under a separate agenda item no.19-378.
ATTACHMENT(S):
Contract No. 20-099