TO: Mayor and Town Council Members
FROM: Jill Keimach, Town Manager
Andrew M. Miller, Town Attorney
Diane Wayland, Legal Support Specialist
DATE: September 12, 2019
DEPARTMENT: Town Attorney
Staff Contact Diane Wayland, Legal Support Specialist, 480-348-3530
End
AGENDA TITLE:
Title
Approval of Town participation in and administrative support for the Town of Paradise Valley Fifteenth Annual Veterans’ Appreciation Vintage Car Show to be held on Saturday, November 9, 2019
Body
Council Goals or Statutory Requirements:
RECOMMENDATION:
Recommendation
Authorize Town Participation in and Administrative Support for the Town of Paradise Valley Fifteenth Annual Veterans’ Appreciation Vintage Car Show.
Background
SUMMARY STATEMENT:
The Paradise Valley Town Council has unanimously approved participation and support of the Veterans’ Appreciation Vintage Car Show for the last fourteen years. Council authorization included the use of the Town Hall Complex facilities. Because of the great success of this event bringing camaraderie among Town residents and fundraising for local charities, the event should be held again. Proceeds from the registration fee of $50.00 per car will be equally divided between the Military Assistance Mission and Sentinels of Freedom Scholarship Foundation, both of which are local Arizona Veterans’ organizations.
Administrative support by employees will primarily be absorbed during their normal 40-hour week and will not be allowed to interfere with regular duties. On the day of the vintage car show, support will be provided by police command staff that are not eligible for overtime and the Police citizen volunteers, who will escort the participants on the tour route from the municipal complex to the El Chorro Lodge. Other functions such as parking and traffic control, registration and cleanup will be provided by Town Hall employees, Police Volunteers, and Public Works Department employees.
BUDGETARY IMPACT:
Costs for postage, telephone calls, office supplies, copying of documents, utilities and incidentals is estimated at $1,200. There would also be an in-kind contribution of staff time estimated at $4,000.
ATTACHMENT(S):
None.