TO: Mayor Bien-Willner and Town Council Members
FROM: Brian Dalke, Interim Town Manager
Peter Wingert, Chief of Police
DATE: May 23, 2019
DEPARTMENT: Police Department
Staff Contact Chief Peter Wingert, 480-948-7418
End
AGENDA TITLE:
Title
Approval of Purchase of Police Patrol Vehicles and Equipment in FY 2020
Body
RECOMMENDATION:
Recommendation
Approve the purchase of three (3) 2020 Chevrolet Tahoes for the Police Department and the purchase and installation of police equipment for the Tahoes with a project cost not to exceed $204,000. The three (3) Tahoes will be used as police patrol vehicles and will not be purchased until after July 1, 2019.
Background
SUMMARY STATEMENT:
The Police Department has requested the purchase of three new 2020 Chevrolet Tahoe Police patrol vehicles to replace three (3) Chevrolet Tahoe Police patrol vehicles which are currently in the police fleet.
The Town’s mechanic has recommended the replacement of three patrol vehicles due to age, mileage, and mechanical instability. These three vehicles were identified in the ten-year vehicle replacement plan, which was written in 2016, as needing replacement in FY 19-20.
This item is in front of the Council for consideration prior to the actual approval of the tentative budget, which will be heard during a meeting on May 23, 2019. The sequencing allows staff to procure the police vehicles at the beginning of the fiscal year. The delivery time of police vehicles is generally four months. Approving this item during the same Council meeting as the approval of the tentative budget allows the Council to fulfill the reconsideration period prior to the summer break and allows staff to begin procurement of the vehicles early in the fiscal year.
If this project is approved, the following vehicles will be replaced.
1. 2012 Chevrolet Tahoe 2WD - unit #3307-51 is being used primarily as a police patrol vehicle.
• Purchased 04/13/2012
• The cost to operate is $.26 per mile
• The vehicle has an odometer reading of 142,582 miles as of May 9
• The vehicle is 7 years old
2. 2012 Chevrolet Tahoe 2WD - unit #3188-52 is being used primarily as a police patrol vehicle.
• Purchased 04/13/2012
• The cost to operate is $.28 per mile
• The vehicle has an odometer reading of 147,049 miles as of May 9
• The vehicle is 7 years old
3. 2013 Chevrolet Tahoe 2WD - unit #O480-53 is being used primarily as a police patrol vehicle.
• Purchased 06/17/2013
• The cost to operate is $.24 per mile
• The vehicle has an odometer reading of 125,599 miles as of May 9
• The vehicle is 6 years old
The cost for the three (3) new 2020 Chevrolet Tahoes is $120,672 ($40,224 per unit).
The cost for equipment installation (lights, graphics, lock boxes, window covers, ballistic panels, prisoner partitions, etc.) to the vehicles is $76,500 ($25,500 per unit).
The cost to decommission the three retiring Police Tahoes and prep them for auction is $6,000 ($2,000 per unit).
The total cost to purchase and install equipment on the three (3) new 2020 Chevrolet Tahoes and decommission existing vehicles is $203,172.
This project will not exceed $204,000, which is the amount requested in the FY 19-20 budget.
Expenditure Quotations
|
Vehicle |
Primary Use |
Vehicle Cost |
Equipment & Decommission Cost |
|
2020 Chevrolet Tahoe |
Patrol |
$40,224 |
$25,500 |
|
2020 Chevrolet Tahoe |
Patrol |
$40,224 |
$25,500 |
|
2020 Chevrolet Tahoe |
Patrol |
$40,224 |
$25,500 |
|
Decommission Three Tahoes |
$2,000 each |
|
$6,000 |
|
Subtotal |
|
$120,672 |
$82,500 |
|
Grand Total |
$203,172 |
|
FY 20 Budget figure |
$204,000 |
The Town will take advantage of prices quoted to the State through a competitive bid process and purchase the patrol vehicles by using the Arizona State Vehicle Contract and equip the vehicles by using the Yavapai County Contract.
BUDGETARY IMPACT:
To complete this project $204,000 is requested in the FY 19-20 budget process. This project will not exceed that amount.
ATTACHMENT(S):
Powerpoint titled “052319 Purchase Police Vehicles” will be used if item is pulled from the Consent Agenda.