TO: Mayor Bien-Willner and Town Council Members
FROM: Brian Dalke, Interim Town Manager
Paul Mood, Town Engineer
Jason Harris, Capital Projects Administrator
DATE: March 14, 2019
DEPARTMENT: Engineering
Staff Contact Jason Harris, 480-348-3622
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AGENDA TITLE:
Title
Capital Improvement Program (CIP) Scoring Criteria
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RECOMMENDATION:
Request Town Council's feedback and direction regarding new CIP scoring criteria to be used for the CIP 5-Year Program.
SUMMARY STATEMENT:
In 2018, Town Council requested staff to review the CIP process and to provide recommendations for improvement. On December 19, 2018, an initial meeting was held among all department directors and the interim Town Manager to review the current and future capital projects. From this meeting, actions were taken to re-evaluate the CIP process and to form an evaluation committee consisting of one member from each department, except Courts, who chose not to participate based on the types of capital projects being considered over the next five to ten years.
The CIP evaluation committee is made up of nine Town staff members consisting of seven voting members: Interim Town Manager, Chief Financial Officer, Chief of Information Technology, Chief of Police Department, Public Works Director, Town Engineer, and the Community Development Director. The remaining two staff members are non-voting technical advisors: Deputy Town Manager and Capital Projects Administrator.
In early 2019, a series of meetings were held among the evaluation committee to develop scoring criteria that is more clearly defined than the existing scoring process. The committee reviewed criteria used by other agencies and developed scoring criteria that would be most relevant to the Town. The new scoring criteria consists of three categories (High, Medium, Low), and eleven criteria.
To validate the new scoring criteria, the Tatum Blvd and McDonald Dr Intersection Realignment project completed in 2005 was ...
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