TO: Mayor Bien-Willner and Town Council Members
FROM: Brian Dalke, Interim Town Manager
Dawn Marie Buckland, Deputy Town Manager
Paul Mood, Town Engineer
Jason Harris, Capital Projects Administrator
DATE: February 28, 2019
DEPARTMENT: Town Manager
Staff Contact Jason Harris, 480-348-3622
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AGENDA TITLE:
Title
Town Hall Optimization ~ IT Office Space
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RECOMMENDATION:
Request Council's feedback and direction regarding final design and construction schedule for minor remodel to the Town Hall building.
SUMMARY STATEMENT:
In 2016, the Town initiated a space study needs assessment which analyzed Town Hall, Engineering/Public Works, and the Public Safety buildings for both the current and the future (next 10-20 years) needs. The objective was to understand the space required to provide efficient and effective public services, account for anticipated growth, and provide space for additional records required to be retained under state law.
The current Town Hall Complex has had a series of additions and remodels to incrementally address individual needs. The space needs assessment team looked at the buildings in their entirety with complete operations in mind and worked to identify opportunities to efficiently leverage the space identified.
Observations and comments regarding the Town Hall layout were received by the public and from staff and include, but not limited to, the following:
* The existing entrance to the Town Hall building and flow of work can be quite clunky.
* It is not obvious where to go or who is available to help the customer.
* The Council Chamber is beautiful but awkward as it is surrounded by working offices and it blocks access to the main conference room facilities.
* The Community Room remains an important space for the organization, but its access and use can be less than optimal.
The results of the space study needs assessment were presented to Town Council in the spring of 2017. In January of 2018, a cont...
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