TO: Mayor Collins and Town Council Members
FROM: Brian Dalke, Interim Town Manager
Dawn Marie Buckland, Deputy Town Manager
Paul Mood, Town Engineer
Jason Harris, Capital Projects Administrator
DATE: December 6, 2018
DEPARTMENT: Town Manager
Staff Contact Dawn Marie Buckland, 480-348-3555
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AGENDA TITLE:
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Town Hall Optimization
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RECOMMENDATION:
Request Council's feedback and direction regarding final design and construction schedule for minor remodel to the Town Hall building.
SUMMARY STATEMENT:
In 2016, the Town initiated a space study needs assessment which analyzed Town Hall, Engineering/Public Works, and the Public Safety buildings for both the current and the future (next 10-20 years) needs. The objective was to understand the space required to provide efficient and effective public services, account for anticipated growth, and provide for additional records required to be retained under state law.
The current Town Hall Complex has had a series of additions and remodels to incrementally address individual needs. The space needs assessment team looked at the buildings in their entirety with complete operations in mind and worked to opportunities to efficiently leverage the space identified.
Observations and comments were received through the process including: The entrance to the Town Hall building and flow of work can be quite clunky. It is not obvious where to go or who is available to help the customer. The Council Chamber is beautiful but awkward as it is surrounded by working offices and it blocks access to the main conference room facilities. The Community Room remains an important space for the organization, but its access and use can be less than optimal.
The results of this space study needs assessment were presented to Town Council in the spring of 2017. In January of 2018, a contract was brought before Town Council for the remodel of all three buildings within the Town Hall Complex. Rather than proceed wit...
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