TO: Mayor Collins and Town Council Members
FROM: Kevin Burke, Town Manager
Chief Peter Wingert
DATE: June 14, 2018
DEPARTMENT: Police Department
Staff Contact Chief Peter Wingert 480 948-7410
End
AGENDA TITLE:
Title
Approval to Purchase Police Patrol Vehicles and Equipment
Body
Town Value(s):
Public Safety
RECOMMENDATION:
Recommendation
Approve the purchase of two (2) 2019 Chevrolet Tahoes for the Police Department and the purchase and installation of police equipment for the Tahoes with a project cost not to exceed $133,800. The two (2) Tahoes will be used as police patrol vehicles. The purchase will occur in the new fiscal year (FY19) but during the summer recess.
Background
SUMMARY STATEMENT:
Police Department - The new 2019 Chevrolet Tahoe Police patrol vehicles will replace two (2) Chevrolet Tahoe Police patrol vehicles which currently serve as patrol vehicles.
2019 Chevrolet Tahoe 2WD
The two (2) new 2019 Chevrolet Tahoes will replace two (2) 2011 Chevrolet Tahoes, unit #6923-48 and unit #6409-49.
1. 2011 Chevrolet Tahoe 2WD - unit #6923-48, is being used primarily as a police patrol vehicle.
• Purchased 9/30/2010
• The cost to operate is $.21 per mile
• The vehicle has an odometer reading of 143,503 miles
• The vehicle is 7 years old
2. 2011 Chevrolet Tahoe 2WD - unit #6409-49, is being used primarily as a police patrol vehicle.
• Purchased 9/30/2010
• The cost to operate is $.20 per mile
• The vehicle has an odometer reading of 152,458 miles
• The vehicle is 7 years old
The cost for the two (2) 2019 Chevrolet Tahoe’s is $77,914 ($38,957 per unit).
The cost for equipment installation (lights, graphics, lock boxes, window covers, ballistic panels, prisoner partitions, etc.) to the vehicles is $47,638 ($23,819 per unit). This quote includes the decommission of retiring vehicles to prep the vehicles for auction.
The total quoted cost to purchase and install equipment on the two (2) new 2019 Chevrolet Tahoes and decommission existing vehicles is $125,552. This project will not exceed $133,800 in total, which is the amount budgeted in the FY 18-19 budget.
Expenditure Quotations
|
Vehicle |
Primary Use |
Vehicle Cost |
Equipment & Decommission Cost |
|
2019 Chevrolet Tahoe |
Patrol |
$38,957 |
$23,819 |
|
2019 Chevrolet Tahoe |
Patrol |
$38,957 |
$23,819 |
|
Subtotal |
|
$77,914 |
$47,638 |
|
Grand Total |
$125,552 |
The Town will take advantage of the prices quoted to the State through a competitive bid process and purchase the patrol vehicles by using the Arizona State Vehicle Contract and equip the vehicles by using the Yavapai County Contract.
BUDGETARY IMPACT:
To complete this project $133,800 is budgeted in the FY 18-19 budget process. This project will not exceed that amount.
ATTACHMENT(S):
Arizona State Vehicle Contract
Yavapai County Contract
Vehicles Quote
Equipment Quote-AEP
Equipment Quote-Knox Box