TO: Mayor Collins and Town Council Members
FROM: Kevin Burke, Town Manager
DATE: February 23, 2017
DEPARTMENT: Town Manager
Staff Contact Kevin Burke, 480-348-3690
End
AGENDA TITLE:
Title
Review and Discussion of Work Space Reallocation Study
Body
Council Goals or Other Policies / Statutory Requirements:
RECOMMENDATION:
Review and provide feedback on draft Work Space Reallocation floor layouts.
SUMMARY STATEMENT:
Over the past two years, the Town Manager has reviewed how the existing facilities perform in delivering services and housing employees in a sufficient, coordinated, logical manner. The Town Hall lacks in several key service functions. First, the lobby is not welcoming. It is not intuitive where to find services, signage for services, or personnel to ask questions. Further, Town Hall is not readily designed to accommodate its core services while officing workers. The Town's second most visited counter, the Planning and Building Department, is located out-of-site from the lobby and within the Council Chamber. This makes holding a Town Council, Board, Commission or public meeting during work hours impossible due to the overlap. Moreover the Utility Billing Counter is nearly impossible to locate and is also within the Council Chamber. Town Clerk services actually requires ringing a bell due to the lack of visibility between the Clerk's office and the service counter. The facility is unable to house the Administration and Government Affairs Department within a single work area. Also common to most functions in Town Hall is inadequate storage for records required under state statute and Town policy. Lastly, the Town Hall is not properly structured to accommodate overflow crowds associated with large public meetings, nor accommodate meetings without access to private offices. A separate community room provides some relief but represents a duplicate and inefficient use of space.
An analysis of the Public Works building sh...
Click here for full text