TO: Mayor Collins and Town Council Members
FROM: Kevin Burke, Town Manager
James P. Shano, P.E. Public Works Director/Town Engineer
Brent Skoglund, Operations Manager
Jerry Cooper, Public Works Supervisor
DATE: November 5, 2015
DEPARTMENT:
Public Works and Engineering Department
STAFF CONTACT:
Staff Contact James P. Shano, P.E. Public Works Director/Town Engineer
480 348-3573
End
Jerry Cooper, Public Works Supervisor
480 348-3589
AGENDA TITLE:
Title
Implement the FY2015-16 Pavement Management Program by awarding contracts to M.R. Tanner in the amount of $1,113,850.00 and Sunland Asphalt in the amount of $423,079.00
Body
Council Goals or Statutory Requirements:
RECOMMENDATION:
Recommendation
Award the following contracts to M.R. Tanner in the amount of $1,113,850.00 for a full mill and asphalt overlay on selected streets in Maintenance District 4 and to Sunland Asphalt in the amount of $423,079.00 to crack seal and apply a high density mineral bond (PMM) surface treatment to selected streets in Maintenance Districts 6 & 8.
Background
SUMMARY STATEMENT:
Maintenance District 4 - It is recommended that this Maintenance District receive a full mill and 1 ½ asphalt overlay on the selected 6.9 linear miles of streets. The selected streets have a Pavement Condition Index (PCI) of 41 to 65 which require a full mill and asphalt overlay per the current pavement management program.
Maintenance District 6 - It is recommended that this Maintenance District receive crack seal and an application of a high density mineral bond (PMM) on the selected 12.8 linear miles of streets. The selected streets have a Pavement Condition Index (PCI) of 75 to 85 which require crack seal and PMM per the current pavement management program.
Maintenance District 8 - It is recommended that this Maintenance District receive crack seal and an application of a high density mineral bond (PMM) on the selected 6.75 linear miles of streets. The selected streets have a Pavement Condition Index (PCI) of 75 to 85 which require crack seal and PMM per the current pavement management program.
The selection of contractors was completed through the use of active cooperative purchasing agreements.
1. City of Chandler - The City of Chandler has a contract with M.R. Tanner for the mill and overlay process. Through the use of the cooperative purchasing agreement, M.R. Tanner will full mill and pave selected streets in Maintenance District 4. The mill and asphalt overlay project should be completed by the end of April 2016
2. City of Buckeye - The City of Buckeye has a Job Order Contract (JOC) with Sunland Asphalt for the application crack seal and high density mineral bond (PMM) surface treatment. Through the use of the cooperative purchasing agreement, Sunland Asphalt will crack seal and apply the PMM surface treatment to selected streets in Maintenance Districts 6 & 8. The crack sealing and PMM surface treatment should be completed by mid-June.
BUDGETARY IMPACT:
The total cost of the contracts are $1,536,929.00. The current budget has allocated
$1,540,000.00 for the Pavement Management Program. The total cost will be paid for out of this line item #20-40-871
ATTACHMENT(S):
1. M.R. Tanner Mill and Overlay Proposal.
2. Sunland Asphalt Crack Seal and High Density Mineral Proposal (PMM)
3. Power Point Presentation.
4. Project Maps Districts 4, 6 & 8