TO: Mayor Collins and Town Council Members
FROM: Kevin Burke, Town Manager
Dawn Marie Buckland, Director of Administration & Govt Affairs
DATE: May 12, 2016
DEPARTMENT: Administration and Government Affairs Department
Staff Contact Dawn Marie Buckland, Director of Administration & Govt Affairs, 480.348.3555
End
AGENDA TITLE:
Title
Adoption of Ordinance Number 2016-03 Town Procurement and Materials Management Code and Adoption of Resolution 2016-09 Repealing Resolution Number 1117
Body
Council Goals or Statutory Requirements:
Long term financial plan
RECOMMENDATION:
Recommendation
Adopt Resolution 2016-09 repealing the 2000 Town Procurement Policy and amendments and adopt Ordinance 2016-03 amending the Town Code, Section 3-8 Procurement and Materials Management
Background
SUMMARY STATEMENT:
While construction procurement is governed by Title 34 of the Arizona Revised Statutes, state statutes are otherwise limited on procurement requirements for local governments. It is incumbent upon cities and towns to establish rules and procedures to protect the interests of tax payers.
During FY 2016, Council and staff undertook an extensive effort to review industry standards and best practices to develop a Procurement Code and corresponding procedures that met the unique character and interests of the Town of Paradise Valley, taking care to ensure:
? Best possible service; lowest possible cost
? Minimize risk
? Maximize operational efficiency
? Ensure all federal, state, and local regulations met
? Logical, well-organized, consistent process
The resulting discussion is reflected in the attached ordinance. This ordinance provides additional specific requirements for management of the Town's procurement, as well as thresholds for Council approval and informal and formal procurement methods.
BUDGETARY IMPACT:
The structure and accountability of proper procurement policies provide an environment for susta...
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