Memo
TO: Mayor Collins and Town Council Members
FROM: Kevin Burke, Town Manager
Dawn Marie Buckland, Director of Administration & Gov’t Affairs
DATE: February 25, 2016
DEPARTMENT: Administration and Government Affairs Department
Staff Contact
Dawn Marie Buckland, 480.348.3555
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AGENDA TITLE:
Title
Discussion of the Town’s Procurement Code, Policies, and Procedures
Body
Council Goals
Engagement & Transparency - Prioritize public engagement and transparency
Collaboration - Strengthen internal and external collaboration
Finances - Develop a long term sustainable budget
SUMMARY STATEMENT:
The Town’s Procurement Code, Council Policy, and Administrative Policy serve to ensure fair and effective purchasing of materials, services, and construction to aid in the delivery of essential public services. These documents have been updated incrementally at various times since 1999.
Staff recommends reviewing these documents in their entirety to ensure that the code and related policies remain relevant and reflect industry best practices and the best interests of the Town of Paradise Valley. The study session presentation will elicit discussion regarding these best practices, and the thresholds which would trigger various bidding requirements and Council approval.
ATTACHMENT(S):
Presentation
Current Procurement Code
Current policies
Working draft language for consideration in the development of an updated code and policy