TO: Mayor Collins and Town Council Members
FROM: Kevin Burke, Town Manager
Dawn Marie Buckland, Director of Administration & Govt Affairs
DATE: May 26, 2016
DEPARTMENT: Administration and Government Affairs Department
Staff Contact Dawn Marie Buckland, Director of Administration & Govt Affairs, 480.348.3555
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AGENDA TITLE:
Title
Reconciliation and Final Payment to ADOT for Tatum Curve at Mockingbird
Body
Council Goals or Statutory Requirements:
RECOMMENDATION:
Recommendation
Authorize a budget transfer from contingency and final payment to ADOT in the amount of $349,047.36 for ADOT project #SS484
Background
SUMMARY STATEMENT:
On January 19, 2016, Town staff was notified by the Arizona Department of Transportation (ADOT) of an outstanding invoice in the amount of $349,047.36 for the Tatum Blvd and McDonald Dr curve, a project that had been closed out in 2007. Staff and ADOT undertook an extensive review to understand the basis for the invoice.
On September 25, 2000, ADOT Director, Mary Peters, directed ADOT staff to draft an Intergovernmental Agreement (IGA), also known as a Joint Powers Agreement (JPA) with the Town of Paradise Valley to allow for the use of federal funds for the design of the Tatum Blvd and McDonald Drive intersection. The Town of Paradise Valley Council (Town Council) subsequently approved Resolution 1012 with the corresponding IGA defining responsibilities on March 22, 2001, and JPA 00-162 with its estimated design costs on August 14, 2002. This agreement explicitly states that "should some unforeseen conditions or circumstances increase the cost of said work required, by a change in the extent or scope of the work called for in this agreement, the State shall not be obligated to incur any expenditure in the project." It also provides that "the State assumes no financial obligation or liability under this agreement. The Town assumes full responsibility for the design, plans and spe...
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