TO: Mayor Bien-Willner and Town Council Members
FROM: Jill Keimach, Town Manager
Douglas Allen, CPA
DATE: January 23, 2020
DEPARTMENT: Finance
Staff Contact Douglas Allen
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AGENDA TITLE:
Title
Approve Resolution 2020-02 Amending the Fiscal Year 2019/20 Adopted Budget to Designate use of State Funding for Public Transit Programs
Body
RECOMMENDATION:
Recommendation
Adopt Resolution 2020-02
Background
SUMMARY STATEMENT:
ARIZONA LOTTERY FUNDS
The Town is eligible to continue receiving state shared revenues including “Arizona Lottery Funds” (“ALF”). ALF is restricted to be used for public transportation only. Historically, the Town has used ALF for Trolley services, bus stop maintenance and refurbishing, and trip reduction programs.
GENERAL FUND AND EXPENDITURE LIMITATION IMPACT
The Town is not required to match this grant and no general fund dollars are being directly used on these public transit programs. ALF is “exempt from” the annual expenditure limitation.
USE OF ALF
The adopted budget for fiscal year 2019/20 (July 1, 2019 - June 30, 2020) included limited designated uses of ALF with a Council directive of further discussions later in the fiscal year. Not included in the adopted fiscal year 2019/20 budget was bus stop maintenance budgeted to be completed in fiscal year 2018/19 was not needed and resulted in an additional $6,271 carried to fiscal year 2019/20 for use.
In Council work sessions, the Mayor, Town Council and staff reviewed potential uses for ALF on November 7th and 21st and January 9th. Based on Council’s feedback, staff has researched options and recommends designating ALF as follows.
Ø FY2019 funding: Bus stop maintenance $1,000; Trip reduction $7,500; and $12,924 for “Other public transit programs” that includes 1) Bus bay evaluation, design and construction; and 2) Ride share voucher program for trailheads, medical services and resorts. These funds must be used by June 30, 2020 or revert to the grantor.
Ø FY2020 funding: Bus stop maintenance $4,000; Trip reduction $10,000; and $24,000 for “Other public transit programs” that includes 1) Bus bay evaluation, design and construction; and 2) Ride share voucher program for trailheads, medical services and resorts. These funds must be used by June 30, 2021 or revert to the grantor.
Before executing any contractual commitments for bus bay construction or a voucher program, staff will bring for Council’s review and consideration.
CONTINGENCY
If any of the designated options are subsequently determined to not be allowed under the grant, then staff will bring back to Council during the FY2020/21 budget process for repurposing the use of ALF or revert to the grantor.
ATTACHMENT(S):
01 Resolution 2020-02 Budget Amendment for ALF
02 Adopted budget 2019/20 pages 165-166: Public Transit
03 LTAF II Guidelines