TO: Mayor Collins and Town Council Members
FROM: Kevin Burke, Town Manager
Dawn Marie Buckland, Director Administration and Govt Affairs
Joseph Curtis, IT Analyst
DATE: June 9, 2016
DEPARTMENT: Administration and Government Affairs Department
Staff Contact Joseph Curtis
End
AGENDA TITLE:
Title
Award of Contract to ESRI for Small Municipal and County Government Enterprise License Agreement (SGELA)
Body
Council Goals or Statutory Requirements:
Implement an organizational-wide GIS product
RECOMMENDATION:
Recommendation
Authorize the Town Manager to execute ESRI Small Municipal and County Government Enterprise License Agreement
Background
SUMMARY STATEMENT:
Tasked by the Town Council with implementing an organizational-wide GIS product, the Town acquired the services of North Line GIS, LLC out of Breckenridge, Colorado to provide a strategic plan of action. Upon completing as assessment of where the Town is and where it would like to (and needs to go), North Line GIS recommended, as the first step of action, to acquire ESRI products offered by the SGELA. By doing so, the Town will be positioned to build an Enterprise GIS system that can:
• Provide citizens with the tools to perform their own data searches and records requests
o Reduce staff time currently required to compile data that could instead be directly available to the public
• Facilitate timely access to data to make informed decisions to address the Town’s short term and long term planning
• Improve day-to-day workflows by providing centralized data access and management, rather than use existing “siloed” datasets that are redundant, inaccurate, or not automatically updated. It should also eliminate manual and paper-based processes that hinder accuracy and timely use of data
• Quickly assess public safety concerns such as logical beat boundaries, trends relatable to crime analysis, expected response times between two points, as well as supplement any property or parcel changes that are important to first-responders that might not otherwise be known to them because the data originated from a separate department or entity
• Share data and resources with other entities
• Reduce costs and improve service efficiency and effectiveness
BUDGETARY IMPACT:
The SGELA is a three year contract at $25,000 plus tax per year. A software maintenance credit will be provided on our current software licensing for the overlapping terms occurring in the 1st year of SGELA.
ATTACHMENT(S):
SGELA Proposal
ESRI License Agreement