TO: Mayor Collins and Town Council Members
FROM: Kevin Burke, Town Manager
Brent Skoglund, Public Works Director
Jerry Cooper, Public Works Supervisor
DATE: March 8, 2018
DEPARTMENT:
Public Works/Engineering Department
STAFF CONTACT:
Staff Contact Brent Skoglund, Public Works Director 480 348-3540
End
AGENDA TITLE:
Title
Award of Pavement Preservation Contract on Unit Pricing
Body
RECOMMENDATION:
Recommendation
Award a three (3) year with two (2) additional one (1) year extensions Pavement Preservation Maintenance Unit Pricing contract, on a unit cost basis to M.R. Tanner
Background
SUMMARY STATEMENT:
On an annual basis, the Town’s routine pavement preservation averages approximately 18 linear miles of surface seal and 7-9 miles of mill and asphalt inlay. Miscellaneous concrete flat work is required in connection with this routine pavement maintenance, such as American Disability Act (ADA) curb ramps.
On January 5th, 2018 staff advertised an Invitation for Bid (IFB) for a pavement preservation maintenance contract (various surface seals; asphalt mill & inlay; and concrete flat work). The purpose of the bid was to obtain pricing for the Town’s annual pavement preservation projects and associated concrete work.
The recommended term for the bid contract is three (3) years with the option to extend for up to two (2) additional terms of one (1) year each. A multi-year, annual maintenance contract would give staff the ability to retain one contractor to apply surface treatments and complete concrete flatwork projects, while ensuring a mutual understanding regarding quality requirements, materials and expected time frames. The contract will also reduce staff time and effort in procuring street related projects on an individual basis.
On January 24th, 2018, six sealed bids were received with the following results. The bid used a sample annual pavement preservation scope of work to compare the bid tally.
Bid Tally
Contractor Unit Cost Total Bid
1. M.R. Tanner $1,368.000.00
2. Sunland Asphalt $1,555,627.00
3. Cactus Asphalt $1,581,122.25
4. Regional $1,596,588.67
5. Nesbitt Contracting $1,670,725.00
6. Pave Co. $1,773,136.00
In addition to annual pavement preservation work, the contract bid also includes unit pricing for rubberized asphalt on two major arterials: Tatum Boulevard and Lincoln Drive. The breakdown of the bid tally sheets are included in the Council packet.
This action item approves the contract for a three-year term locking in the unit prices. The subsequent action item approves using those unit prices to accomplish the annual pavement preservation program plus a mill and overlay of Tatum Boulevard.
1. Power Point Presentation.
2. IFB PV Street Preservation Unit Pricing Contract.
3. Bid Comparisons.
4. Notice of Inviting Bids.
5. Notice of Intent to Award