TO: Mayor Collins and Town Council Members
FROM: Kevin Burke, Town Manager
Andrew M. Miller, Town Attorney
Diane Wayland, Legal Support Specialist
DATE: September 22, 2016
DEPARTMENT: Town Attorney
Staff Contact Diane Wayland, Legal Support Specialist, 480-348-3530
End
AGENDA TITLE:
Title
Authorization of Town Participation in and Administrative Support for the Town of Paradise Valley Twelfth Annual Veterans’ Appreciation Vintage Car Show
Body
Agenda Item Relates to Mission/Vision:
- Provides high quality public services to a community which values limited government
Strategic Initiative:
- The Town of Paradise Valley makes every effort to enhance the community's unique character for its residents and people from around the world.
Council Goals or Other Policies / Statutory Requirements:
RECOMMENDATION:
Recommendation
Authorize Town participation in and administrative support for the Town of Paradise Valley Twelfth Annual Veteran’s Appreciation Vintage Car Show to be held on Saturday, November 12, 2016.
Background
SUMMARY STATEMENT:
The Paradise Valley Town Council has unanimously approved participation and support of the Veterans’ Appreciation Vintage Car Show for the last eleven years. Council authorization included the use of the Town Hall Complex facilities. Because of the great success of this event bringing camaraderie among Town residents and fundraising for local charities, the event should be held again. Proceeds from the registration fee of $50.00 per car will be equally divided between the Military Assistance Mission and Sentinels of Freedom Scholarship Foundation, both of which are local Arizona Veterans’ organizations.
Administrative support by employees will primarily be absorbed during their normal 40-hour week, and will not be allowed to interfere with regular duties. On the day of the vintage car show, support will be provided by police command staff that are not eligible for overtime and the Police citizen volunteers, who will escort the participants on the tour route from the municipal complex to the El Chorro Restaurant. Other functions such as parking and traffic control, registration and cleanup will be provided by Town Hall employees, Police Volunteers, and Public Works Department employees.
BUDGETARY IMPACT:
Costs for postage, telephone calls, office supplies, copying of documents, utilities and incidentals is estimated at $2,000. There would also be an in-kind contribution of staff time estimated at $3,800. The t-shirts and sweat shirts that are in stock will be sold by volunteers during the event, and all proceeds will be donated to the selected local veteran charities.
ATTACHMENT(S):
None.