TO: Mayor Collins and Town Council Members
FROM: Kevin Burke, Town Manager
James P. Shano, P.E., Public Works Director/Town Engineer
Brent Skoglund, Public Works Operations Manager
DATE:
DEPARTMENT: Public Works and Engineering Department
Staff Contact James P. Shano, P.E., Public Works Director/Town Engineer
End
AGENDA TITLE:
Title
Award of Contract to Power Tech Contracting, L.L.C. in an Amount of $37,600 Annually for Traffic Signal Maintenance and On Call Services.
Body
Council Goals or Statutory Requirements:
RECOMMENDATION:
Recommendation
Authorize the Town Manager to execute a contract with Power Tech Contracting, L.L.C. in an amount of $37,600 annually.
Background
SUMMARY STATEMENT:
The Town currently has a traffic signal maintenance contract with Siemens LLC (Siemens) to provide scheduled preventative maintenance on all traffic signal equipment, to provide traffic signal on call services, and install peripheral equipment when necessary. The contract that was originally awarded in July 2015 will expire in June 2016. On May 3rd, 2016 Siemens informed the Town they will no longer be providing traffic signal maintenance or on call services in Arizona. On May 19, 2016 staff sent a request for bids to three traffic signal maintenance contractors for traffic signal maintenance and on call services.
The results after acquiring three bids were as follows:
|
Contractor/Bidder |
Bid Amount |
Term |
|
B&F Contracting Inc. |
$52,440 |
Annually |
|
Redhawk Solutions, LLC |
$49,800 |
Annually |
|
Power Tech Contracting, LLC |
$37,600 |
Annually |
Power Tech Contracting, LLC was the lowest responsive bidder ($37,600) for annual traffic signal maintenance and on call services.
The terms of the contract shall be for a period of three (3) years and may be extended for two (2) supplemental one (1) year periods of up to a maximum of five (5) years.
BUDGETARY IMPACT:
Expenditure: $37,600. (Annually) Amount Budgeted: $29,400 (FY 2016/2017).
In the FY 16/17 operations budget, the estimated cost for this service was $29,400. After reviewing the bid results, this cost was increased by $8,200 to $37,600. If possible, Public Works intends to balance the increased cost within the overall budget. If not, there will be a reconciliation of the overall budget at the end of FY 16/17 and the increased cost will be pulled from contingency.
The true cost of this contract is dependent upon the actual number of call out hours which may vary due to the amount of repairs generated by weather events, accidents and unforeseen repairs.
ATTACHMENT(S):
Traffic Signal Maintenance Quotes
Traffic Signal Maintenance Agreement for Professional Services