TO: Mayor Collins and Town Council Members
FROM: Kevin Burke, Town Manager
Peter Wingert, Chief of Police
DATE: September 28, 2017
DEPARTMENT: Police Department
Staff Contact Chief Peter Wingert
End
AGENDA TITLE:
Title
Authorization to Purchase and Outfit of Police Patrol Vehicles
Body
Town Value(s):
☐ Primarily one-acre, residential community
☐ Limited government
☒ Creating a sense of community
☐ Partnerships with existing schools and resorts to enhance recreational opportunities
☒ Improving aesthetics/creating a brand
☐ Preserving natural open space
Providing High Quality Public Safety starts with furnishing quality equipment to the patrol division. This purchase will replace four vehicles that have reached the end of their service life.
Council Goals or Statutory Requirements:
RECOMMENDATION:
Recommendation
Approve the purchase of four (4) 2018 Chevrolet Tahoes for the Police Department (PD). The four (4) Tahoes will be used primarily as Police patrol vehicles.
Background
SUMMARY STATEMENT:
Police Department - The new 2018 Chevrolet Tahoe Police patrol vehicles will replace four (4) Chevrolet Tahoe Police patrol vehicles which currently serve as patrol and volunteer vehicles.
2018 Chevrolet Tahoe 2WD
The four (4) new 2018 Chevrolet Tahoes will replace two (2) 2007 Chevrolet Tahoes, unit #2918-43-40 and unit #9179-44, one (1) 2010 Chevrolet Tahoe, unit #1890-45, and one (1) 2011 Chevrolet Tahoe, unit #8126-46.
1. 2007 Chevrolet Tahoe 2WD - unit #2918-43, is being used primarily as a police volunteer vehicle. The new vehicle will go to Patrol and a current patrol vehicle will roll down to serve as a volunteer vehicle.
• Purchased 10/14/2007
• The cost to operate is $.22 per mile
• The vehicle has an odometer reading of 137,378 miles
• The vehicle is 10 years old
2. 2007 Chevrolet Tahoe 2WD - unit #9179-44, is being used primarily as a police volunteer vehicle. The new vehicle will go to Patrol and a current patrol vehicle will roll down to serve as a volunteer vehicle.
• Purchased 10/14/2007
• The cost to operate is $.24 per mile
• The vehicle has an odometer reading of 157,481 miles
• The vehicle is 10 years old
3. 2010 Chevrolet Tahoe 2WD - unit #1890-45, is being used primarily as a police patrol vehicle.
• Purchased 6/22/2010
• The cost to operate is $.21 per mile
• The vehicle has an odometer reading of 153,622 miles
• The vehicle is 7 years old
4. 2011 Chevrolet Tahoe 2WD - unit #8126-46, is being used primarily as a police patrol vehicle.
• Purchased 6/29/2011
• The cost to operate is $.15 per mile
• The vehicle has an odometer reading of 145,428 miles
• The vehicle is 6 years old
The cost for the four (4) 2018 Chevrolet Tahoes is $155,828. ($38,957 per unit)
The cost for equipment installation (lights, sirens, radios, lock boxes etc.) to the vehicles is $84,800 ($21,200 per unit)
The cost to decommission the existing vehicles is $7,600 ($1,900 per unit). This cost is to remove equipment from the old vehicles (radios, antennas, LPRs, computers, etc.) and to prep the old vehicles to be sold at auction.
The total cost to purchase and install equipment on the four (4) new 2018 Chevrolet Tahoe’s and decommission existing vehicles is $248,228. ($62,057 per unit)
Expenditure Spreadsheet
|
Vehicle |
Primary User |
Vehicle Cost |
Decommission Cost |
Equipment cost |
|
2018 Chevrolet Tahoe |
Patrol |
$38,957 |
$1,900 |
$21,200 |
|
2018 Chevrolet Tahoe |
Patrol |
$38,957 |
$1,900 |
$21,200 |
|
2018 Chevrolet Tahoe |
Patrol |
$38,957 |
$1,900 |
$21,200 |
|
2018 Chevrolet Tahoe |
Patrol |
$38,957 |
$1,900 |
$21,200 |
|
|
Sub Total |
$155,828 |
$7,600 |
$84,800 |
|
Gross Total for vehicles plus equipment |
$248,228 |
The Town will take advantage of the prices quoted to the State through a competitive bid process and purchase the patrol vehicles by using the Arizona State Vehicle Contract and equip the vehicles by using the Yavapai County Contract.
BUDGETARY IMPACT:
In the fiscal year 2017-18 budget, four police vehicles were requested and approved. The total budget figure requested for this equipment was $267,847.
ATTACHMENT(S):
2017 Vehicle Replacement Summary
Vehicle Arizona State Vehicle Contract
Vehicle Quote
AEP Yavapai County Contract-for equipment
AEP Contract Addendum
AEP Contract Extension
AEP Equipment Quote
AEP Vehicle Decommission Quote