TO: Mayor Bien-Willner and Town Council Members
FROM: Jill Keimach, Town Manager
Paul Mood, Town Engineer
Jason Harris, Capital Projects Administrator
DATE: December 5, 2019
DEPARTMENT: Engineering
Staff Contact Jason Harris, Capital Projects Administrator, 480-348-3622
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AGENDA TITLE:
Title
Design Change Order No. 3 for Roadway & Utility Improvements: Lincoln Dr, Mockingbird Ln, and Indian Bend Rd
Body
RECOMMENDATION:
Recommendation
Authorize the Town Manager to execute Change Order No. 3 of the design contract with T.Y. Lin International Inc. in the amount of $52,005, of which $23,655 will be paid by the Town and the remaining $28,350 paid by Five Star Development.
Background
SUMMARY STATEMENT:
In January 2016 the Town Council approved a Development Agreement with Five Star Development Resort Communities, LLC (Five Star). Exhibit E of the Development Agreement included specific street improvements to be jointly developed and it identified the cost sharing percentages to be paid by the Town and by Five Star.
In May 2016, the Town Council awarded a contract to T.Y. Lin International Inc. (T.Y. Lin) for the design and construction administration services in an amount not to exceed $1,121,656.72, of which $497,838.51 is the town’s responsibility and $623,818.21 is Five Star’s responsibility.
On July 24, 2018, the Town executed Change Order No. 1 in the amount of $17,020.00 for the design of approximately 1,400 feet of sewer line in Lincoln Dr between Mockingbird Ln and Quail Run Rd to serve those properties along the south side of Lincoln Dr. This cost is 100% Town’s responsibility with cost recovery planned through a sewer buyback agreement at the time of issuing sewer tap permit, a fee charged to adjacent property owners who wish to connect to the Town’s sewer.
On April 25, 2019, Town Council approved Change Order No. 2 in the amount of $198,500, of which $95,750 was the Town’s cost share. This additional work, not included in the original scope, such as a drainage analysis along Mockingbird Ln (north of Indian Bend Rd), plan revisions, roundabout analysis, fiber optic conduit, license plate readers, and project management for an additional 30-months beyond the original 25-month contract term (10-mo design, 15-mo construction).
The subject Change Order No. 3 includes plan revisions, additional project coordination, as well as a contract extension of 6-months (the latter is a result of not starting construction in July 2019). See attached change order for more details.
BUDGETARY IMPACT:
The FY2019/20 Capital Improvement Program budget of $2,500,000 will cover the Town’s cost for this design change order. Approval of Change Order No. 3 in the amount of $52,005, of which $23,655 will be paid by the Town and the remaining $28,350 paid by Five Star Development.
CIP Project #2016-14 $23,655 Design
ATTACHMENT(S):
Attachment A - Change Order No. 3 T.Y. Lin