TO: Chair and Board of Adjustment
FROM: Andrew Miller, Town Attorney
Jeremy Knapp, Community Development Director
DATE: November 7, 2018
CONTACT:
Staff Contact
Andrew Miller, 480-348-3526
End
AGENDA TITLE:
Title
Discussion and Recommendation to the Town Council re Amendments to the Board of Adjustment Rules & Regulations.
Body
Background
BACKGROUND:
Recently the Council determined that some changes to the Rules of Procedure for the Planning Commission, Board of Adjustment, Hillside Building Committee (which has no adopted rules of procedure), and Council should be explored. A Town Manager working group was organized to discuss some potential solutions to some of the problems that the Council had identified. The working group consisted of the Town Manager, Town Attorney, Vice-Mayor Bien-Willner (who is the Council liaison to the Commission) and Council Member Scott Moore (a former Board of Adjustment and Commission Member). The working group identified four problem areas where some changes to the rules for the aforementioned public bodies would be useful: 1) late submittal of materials by applicants or residents/general public; 2) surprise submittals of documents or electronic materials on the night of a meeting; 3) lack of clarity on allotted speaking times for "spokespersons" for residents or neighborhood groups; and 4) clarity on timing requirements and agenda setting for motions to reconsider a motion or action from the prior meeting.
The working group discussed changes that could be implemented in each of these areas that would help staff, residents/general public, applicants, and the public bodies maintain greater transparency and openness as well as providing for a more rigorous and thorough review of submitted materials by the Town staff. Of particular concern was making sure that all parties have sufficient time to review materials submitted for public review prior to scheduled hearings or meetings. Based on the input of...
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